Cadence — Privacy Policy

Last updated: October 2026

Cadence is a private unit-management app used by members of a single organization to coordinate training, logistics, scheduling, and administrative activities. This page explains what information the app collects, why, and who can see it.

Who this applies to

Cadence is not available to the general public. Every account belongs to a member of the organization operating this app, and access to any other member's information is limited to what that person's role requires.

What we collect

• Account information — email address, and the name, phone number, emergency contact, and mailing address you choose to enter into your own profile.
• Organizational data — your placement within the organization's structure, role assignments, and activity tied to that role (event attendance, training completion, task acknowledgment, equipment issuance, performance evaluations).
• Messages — content you send in the app's group and direct messaging features, visible to the conversation's other participants.
• Practice calendar (optional) — the practice items you plan, what you check off and the notes you write on your own practice calendar. It's visible to you and to the leaders of the MPTs and Sections you belong to, and to no one else; the app tells you who those leaders are.
• Uploaded files — documents you or an administrator upload, such as training certificates, issuance/loan records, and accounting receipts.
• Device push token — used solely to deliver notifications relevant to you (e.g. an event update, a new message).
• App version and device — which version of Cadence you're using, on what kind of device and operating system, and when you last opened it. Your organization's administrators see this so they know who still needs to update the app.
• Usage analytics — when the organization has it switched on, the app reports sessions, the app version and your device type to Google Analytics for Firebase, tied to your account's internal ID. Your name, email address and advertising identifier are never sent, and it is never used for advertising. Google works out an approximate region (such as the city) from your internet connection; the app itself never reads your device's location.
• GIF search — when you search for a GIF in a chat, Cadence's server sends what you typed to GIPHY, without your name or account. The previews in the picker load straight from GIPHY's servers, which see your device's internet address as any website would. A GIF you send is copied into the conversation and kept like a photo.
• Biometric sign-in (optional, opt-in) — if you enable Face ID/fingerprint sign-in, your device's operating system handles the biometric check itself; Cadence never receives or stores any biometric data. The only thing Cadence stores is your account password, encrypted by your device's own secure storage (Keychain on iOS, Keystore on Android), never synced off that device, and used only to complete a normal password sign-in on your behalf after a successful biometric check.

What we don't do

• We don't sell or share your information with third parties for advertising or marketing.
• We don't run ads or track you for advertising. The only analytics service is Google Analytics for Firebase, described above.
• We don't collect your device's location.

Who can see your information

Your own profile information is visible to you and to organization administrators. A narrower set of your information (name and the contact details you've chosen to enter) is visible to other members of the organization so they can identify and reach you — the same way it would be in a paper roster. Some areas of the app (e.g. financial records) are restricted to a smaller group of designated administrators.

How your information is stored

Cadence is built on Google Firebase. Your data is stored in Google Cloud infrastructure and is subject to Google Cloud's privacy commitments as our data processor. We do not operate any servers of our own.

How long we keep it

Historical records (past event rosters, issuance/loan history, evaluations, accounting entries) are retained even after a member leaves the organization, since they remain part of the organization's own operational and accounting history. A departing member's account is disabled and their standing access removed, but records that reference them are not deleted.

Your choices

• You can review and update most of your own profile information at any time from within the app.
• You can turn device push notifications off in your device's system settings.
• You can disable biometric sign-in at any time from Settings, which immediately deletes the locally stored credential.
• You can delete your account and personal details — in the app under Settings → Delete my account, or by email if you can't sign in. See Delete your account for what is deleted, what is kept, and the 7-day grace period.

Contact

Questions about this policy or your information can be sent to cvandyke1217@gmail.com.